Frequently Asked Questions

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Questions about conference presentations? Look here for answers.

Question about publication process?  Look here for answers.

  1. How does the conference relate to the knowledge community?
  2. Do you provide invitation or visa letters to attend the conference?
  3. What do I need to submit at the proposal stage?
  4. What does an article submission proposal entail?
  5. Can I change my proposal from in-person presentation to a proposal for article submission or vice versa?
  6. Can I change my proposal after it has been submitted?
  7. Is there a limit on the number of papers I can present at the conference?
  8. I’m having trouble with the forms on the conference website. What should I do?
  9. How long will it take me to find out whether my proposal has been accepted?
  10. When will the conference program be available?
  11. Can I request the date/time of my session in advance of the conference?
  12. I can’t come to the conference this year. How can I be kept informed of future conferences?
  13. What does the registration fee cover?
  14. How do I get a copy of my registration invoice?
  15. If I am unable to attend, will you refund my fees? What is the cancellation policy?
  16. Can I transfer my conference fees to my colleague, as I cannot attend the conference?
  17. Are there any scholarships available?
  18. Is a group discount available?
  19. Will I get an attendance certificate?
  20. Are there any sponsorships or exhibit spaces available?
  21. How could we host the conference?
  22. May I invite my family to the optional conference activities?
  23. What if I don't want a Community Membership?

How does the conference relate to the knowledge community?

Participation in the conference includes all the benefits of a membership in the knowledge community. Attending the conference allows you to present your ideas, network with colleagues, discuss issues affecting research and practice within the community, and make suggestions for future conference themes, locales, or directions. Other methods of participation in the knowledge community include participating in peer review, publishing in related journals or book series, and contributing to the community newsletter.


Do you provide invitation or visa letters to attend the conference?

Yes. We do provide invitation or visa letters to anyone with a paid registration. Please send your request to support@thehumanities.com. Please be aware that if a registration is cancelled, we will be obligated to contact the embassy to revoke the invitation letter. Any specific questions regarding visas should be directed to your local government, embassy or immigration office. Regulations vary from country to country, and change frequently.


What do I need to submit at the proposal stage?

The online submission form requests information on the author, a brief abstract of the presentation (for subsequent inclusion in the conference program), and a succinct summary of the work which includes the information specified in the Proposal Guidelines. For more information, see the section on Submitting Your Work: Conference Presentations.


What does an article submission proposal entail?

If you are unable to attend the conference in person but still wish to submit an article for potential publication, you may submit a proposal for article submission. If your proposal is accepted, you may submit an article for potential publication at any time. Before your article can be published, you will need to become a member of the knowledge community. Individuals who attend the conference automatically receive community membership until one year after the conference, but you can also be a knowledge community member without attending a conference. For more information about article publication, please click here.


Can I change my proposal from in-person presentation to a proposal for article submission or vice versa?

Yes. You can change your proposal type at any time prior to the conference. Please send your request to support@thehumanities.com.


Can I change my proposal after it has been submitted?

Once your proposal has been submitted, you cannot make changes. However, if you wish to make changes to your proposal, you may do so by emailing our support team at support@thehumanities.com.


Is there a limit on the number of papers I can present at the conference?

As a matter of fairness and as a function of the scheduling process, each presented paper must have a separately registered author. For instance, in the case of three registered presenters of a single paper, each may co-author up to three presented papers, but there must be three registered participants—with at least one person available to present each of the three papers. In other words, there must be at least one in-person registration per paper presented at the conference.


I’m having trouble with the forms on the conference website. What should I do?

You need to submit a proposal through the online submission system. This process will gather all the initial information we need in a format suitable for publication on the conference website and in the conference program book. However, if you are having difficulties, please contact support@thehumanities.com.


How long will it take me to find out whether my proposal has been accepted?

Proposals are generally reviewed and responded to within 4 weeks. If you would like to make sure you have a response regarding acceptance in time to take advantage of the registration deadlines, be sure to submit your proposal at least 4 weeks prior to the registration deadline.


When will the conference program be available?

The first draft of the conference program will be available approximately two months prior to the conference. If you have an accepted proposal and have a paid registration prior to the regular registration deadline, your presentation date and session type will be available at that time. We welcome late proposals and registrations, however these may not appear in the printed program book. They will appear in subsequent electronic versions of the program book, posted to the conference website.


Can I request the date/time of my session in advance of the conference?

We will make every effort to accommodate your scheduling requests. Unfortunately, we cannot guarantee that we will meet scheduling requests made for late proposals and registrations (after two months before the start of the conference).


I can’t come to the conference this year. How can I be kept informed of future conferences?

Become a member of the knowledge communityEnter your name and email address to be added to the newsletter list. Also, we notify previous conference attendees of future conferences through regular mailings.


What does the registration fee cover?

Conference registration includes the following: attendance at plenary presentations and conference sessions; all lunches, coffee breaks, and reception; printed program and other conference materials. Conference registration also includes community membership from the time of registration until one year after the conference, including one year subscription to journal; receipt of online newsletters and other community news; opportunity to submit your conference paper for peer review and possible publication in the journal; and free access to Scholar. This applies to discounted rates, as well (early registration, student registration, other special discounts).


How do I get a copy of my registration invoice?

Please contact support@thehumanities.com to request a copy of your registration invoice.


If I am unable to attend, will you refund my fees? What is the cancellation policy?

If you are unable to attend the conference, and are unable to transfer your registration to another person, you may request a refund of your conference registration fee. You need to send us a request via email. The amount you are refunded will depend upon the date we receive your request. See complete information regarding the cancellation and refund policy here.


Can I transfer my conference fees to my colleague, as I cannot attend the conference?

Attendee substitutions are allowed, but notification must be made via email. Registrants who fail to attend the conference and do not notify Common Ground Publishing are responsible for full payment.


Are there any scholarships available?

Yes. A limited number of Graduate Scholar Awards will be granted for research students to attend the conference. In return, they will be asked to be a chairperson in parallel sessions during the entire length of the conference (except the session in which they are presenting). Chairing guidelines will be provided, including the format of session introductions, managing time, and question and answer. A reference letter will be provided to each Graduate Scholar at the end of the conference upon request. See Graduate Scholar Awards for more information. 


Is a group discount available?

Yes. The Group Registration Rate of $US400 per person is available for five (5) or more participants from the same institution/organization, registering at the same time. This discount cannot be combined with any other discounted rate. Please download and complete the Group Registration Form. Attach the completed form to an email, and send it to the email address at the top of the form.


Will I get an attendance certificate?

Printed attendance letters are provided upon request onsite or emailed to attendees in electronic form. If you would like an attendance letter for a conference that you previously attended, please email us at support@thehumanities.com.


Are there any sponsorships or exhibit spaces available?

Common Ground Publishing offers a number of opportunities for organizations or groups who might want to offer sponsorship to our conferences. We ask that interested organizations are linked with themes of the conference and are willing to connect with the conference community. Allow us to help you increase exposure of your organization or group within our community of engaged and enthusiastic academics, graduate students, teachers, practitioners and professionals. To review available opportunities, please see our Sponsorship Information.


How could we host the conference?

We are always looking for future venues and collaborations. If you would like to consider hosting a future conference, please see our Supporters page.


May I invite my family – who are coming with me on holidays, but not attending the conference – to the optional conference activities?

Yes, of course you may. Dinner, tours and other extras for non-participants may also be ordered through the registration process. If you have already registered and wish to add these on at a later date, please email our support team at support@thehumanities.com.


What if I don't want a Community Membership?

Because it is a vital part of Common Ground's sustainability model, the Community Membership component of your registration is inseparable. Community Membership has a number of benefits, including the opportunity for article publication, complimentary electronic access to our published works, and the use of Scholar.